The round orgainser must be responsible for the smooth running of a competition and set the following ground rules on the day of the competition.

Before the competition

Calling the round on or off with respect to the weather forecast. It is not his/her responsibility for contacting the participating teams, in the event of a cancellation or postponement. It is the responsibility of the participating clubs to contact the round organiser. The rounds can be confirmed/cancelled on the website which will automatically email the other captains involved.

Selecting the best site for the competition taking into account prevailing weather conditions and the skills of the competing pilots.

Ensuring the required Notams are free phones through in good time.

Free phone 0800 515544 (Monday - Thursday 0700 to 2300; Friday - Sunday 0700 to 1700), or free fax 0500 300120.

AIS Information Line

For royal flights, Red Arrows & temporary restricted airspace call: 0500 354802

Having details of all emergency services that may be involved in the case of an incident.

On the day of the competition

In conjunction with team captains, selecting the site and task for the day. The site chosen must have been agreed to by the club administering the site in question.

Risk assessment at a local level and canning the day when in his/her opinion conditions dictate.

Ensure all pilots below Pilot rating are satisfactorily briefed by their team's captain on ALL aspects of the flight.

Where possible the day's briefing should be made on the hill. This is to ensure as many pilots as possible have the safety briefing at the required time, and to make the briefing as relevant as possible.

Briefings before take off must include

• all safety aspects for the site, airspace issues and airspace that could be expected on any cross country flight

• the task

• local hazards

• hazards on track, danger areas sensitive areas etc

• right hand 360' turns within 1km of the take off site, regardless of altitude

• a take off window open time to inform all pilots of the latest take off time that day to qualify

• a land by and report in time

• emergency drill that will be followed following any incident

Four pilots must achieve a minimum goal to validate the task, which is set before take off. In an open distance task this could be four pilots over 5km. In a touch and go competition, this could be four pilots within 2m of the target.

A reporting procedure should be clearly set out to all captains of participating teams. This should include landing time and a time to have all results in to the organiser, so that the organiser is aware that all pilots have landed safely. In the case of an emergency, contact details of the organiser must be circulated to all participating pilots before take off, so that the organiser can be informed of any problems/delays.